Clients often need to send us high quality photos, videos and documents during the website and app development process and these can sometimes result in some pretty large file sizes. There are many options when it comes to transfering large files over the internet. Here are our top picks for transfering large files online that are easy and won’t cost you a penny.
Compress Your Files
It’s best to avoid trying to send huge files over email as it can cause hang ups and delay’s and most email services have a file size limit of 20MB. If you have documents you’d like to send and you are finding them a bit too large for email, compress them into a smaller size. If you have more than one file, zipping them all together can simplify the process. Once your files have been compressed, check the file size to determine the best way to send them.
Here is the quick fix to creating .zip files:
- Find the file you want to compress
- Right click on it and select “Send To”
- Choose “Compressed (zipped) Folder”
- Find the file you want to compress
- Two-finger click/command+click on the file
- Select “Compress …”
Of course, even after files are compressed they may still be too big to send over email. Espcially when sending jpeg’s and png files, compression doesn’t always reduce file size by a whole lot. A simple method for sending files over 20MB is through a file-sharing web service (or cloud storage service).
Upload to a Cloud Storage Service
Instead of (or in addition to) compressing your files, you can upload them to an online cloud storage service where your recipient can download them. The free accounts do have space limitations, so sending an HD movie this way won’t work for free, but it is a great option for sharing high quality photos and documents.
Dropbox is the most popular file transfer option. It offers 5GB of storage space for free and a variety of sharing options and is very easy to use. All you do is simply create a free account, drag and drop your files into the ‘dropbox’ area and click share to generate the link to send to your desired recipient. Your recipent then simply clicks the link and downloads the files. Easy!
Google Drive is another super popular option for sharing big files, though it also caps the free space at 5GB of storage. It’s likely you already have a google account, and you can access Google Drive and Google Docs from there. Similar to the interface of DropBox, you can drag and drop files and sync them with your Google space. One big advantage to Google Docs is it gives you the option of collaborating on a document instead of just sharing it.
Mediafire offers 10GB of free storage, but it limits file uploads to 200MB so it’s not great for transfering video files. It’s available for iPhone, Android, OSX, Windows, and Web.
There are endless companies providing file transfer services. The above are simply a few of the most popular.
For complete control over file sharing, you can set-up your own private FTP server using free software like FileZilla.
File Transfer Protocol (FTP)
FTP is designed to transfer large files between computers or a network. When you download and set this up on your computer, you can share a directory by providing your recipient with a network address and password (they will also need to download the software you are using to their computer however). This option is not as intuitive for the non-tech savvy as the other options mentioned above, however, it does allow you to remove files and access at anytime giving you more control. We recommend Filezilla as it is free and supports a wide range of transfer protocols and runs on a Mac, Windows and Linux operating system.
If you’re still unsure what method to use to send us your files, simply ask your project manager, and they will be able to assist you.